How are vaccination clinics staffed?
Since December, the entire Duke community has played a critical role in ensuring our vaccination clinics operate successfully. Our vaccination clinics are currently staffed with a mixture of redeployed employees, dedicated staff, students, and Duke volunteers.

We are also going out into Durham with targeted pop-up clinics on a regular basis in conjunction with community partners. If you are interested in supporting these pop-up clinics email vaxvolunteer@duke.edu.

Interested in helping?
This page is intended to provide information for the Duke community (students, staff, and vetted volunteers) who are interested in helping our vaccination clinic efforts. To start, fill out this interest form.

DO NOT FORWARD THIS LINK TO ANYONE OUTSIDE OF DUKE. At this time, we are only utilizing staff, students or approved Duke volunteers. Community volunteers can and should be redirected to the NC TERMS site to volunteer with the State's mass vaccine clinics.

What's next?
Once you complete the form, you will be added to a listserv that will update you with available shifts and allow you to self-schedule. We are fortunate to have overwhelming support for this effort. Not everyone will receive an assignment right away, and we appreciate your patience.

Thank you!
Thank you again for helping with this heroic effort! Please review the additional information provided below. If you have additional questions, email vaxvolunteer@duke.edu.

 


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Frequently Asked Questions:

Click a question below to expand the answer.

Currently we can only have those with an affiliation with Duke staff our vaccination clinics. This includes:
  • Employees and faculty
  • Watts School of Nursing faculty and students
  • NC Central School of Nursing faculty and students
  • Duke School of Nursing faculty and students
  • Duke School of Medicine faculty and students
  • Duke Volunteers who have already been vetted by Volunteer Services

If you know someone in the community who is interested in helping out, you can direct them to the State Emergency Response Team medical worker volunteer site. We will update this page if changes to our community volunteer policy changes.


  • Duke University Health System team members should reference the chart at the bottom of the page to see what pay practices apply to their shifts at vaccination clinics.
  • PDC, School of Medicine, and School of Nursing faculty and staff should contact their local human resources teams for guidance on pay practices.
  • Students and Duke-vetted volunteers are not compensated for their time at vaccine clinics.

No.

We are following state and federal guidelines for vaccine distribution. Volunteers are not guaranteed to receive a vaccine if they volunteer at the clinics.

Registration and vaccinators require an NCID, which needs to be set up before their first shift. To obtain an NCID follow these instructions.

Fill out our interest form to be placed into a local clinic staffing pool, and receive a link to self-schedule shifts.

Visit this document that includes directions and what do expect before showing up for a shift.

 

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Sites

Currently Duke operates six vaccination clinics with more to come (DPC adding 4). Each clinic serves either community members or Duke employees.

Click the links below for more about each site.

2080 Duke University Rd, Durham, NC 27708
919-385-3831
Hours of operation: 7 a.m.-8 p.m.
Three shifts available per day (7-11:30 a.m.,
11:30 a.m.-4 p.m., 4-8 p.m.)

8 Searle Center Dr, Durham, NC 27710
Hours of operation: 7 a.m.-4 p.m.
Two shifts available per day (7-11:30 a.m.,
11:30 a.m.-4 p.m.)

800 Clayton Road
Durham, NC 27703
Hours of Operation: 12 p.m.-8:30 p.m.

3643 N Roxboro St, Durham, NC 27704
Lower Level Classroom
Hours of operation: 7 a.m.-5 p.m.
Two shifts available (7 a.m.-12 p.m.; 12-5 p.m.)

3300 Executive Drive, Raleigh NC 27609
Medical Office Building (MOB) 9
Hours of Operation: 7:30 a.m.-4:00 p.m.
One shift available (7:30 a.m.-4 p.m.)

Monday-Friday Sites:
One shift available (see hours below)
  • DPC Arringdon
    5601 Arringdon Park Dr, Suite 150, Morrisville, NC 27560
    7:15 a.m-4:30 p.m.
  • DPC Leesville
    13300 Strickland Rd, Raleigh, NC 27613
    7:15 a.m-4:30 p.m.
  • DUC Holly Springs
    401 Irving Pkwy #130, Holly Springs, NC 27540
    7:30 a.m-5 p.m. (huddle at 7:50)
  • DUC Heritage
    3000 Rogers Rd #100, Wake Forest, NC 27587
    7:30 a.m-5 p.m. (huddle at 7:50)

Saturday Sites:
One shift available 7:15 a.m.-4:30 p.m.

  • DPC Arringdon
    5601 Arringdon Park Dr, Suite 150, Morrisville, NC 27560
  • DPC Leesville
    13300 Strickland Rd, Raleigh, NC 27613
  • DPC Croasdaile (alternating weeks)
    1821 Hillandale Rd Suite 24B, Durham, NC 27705
    (huddle at 7:30 a.m.)
  • DPC Henderson (alternating weeks)
    480 Ruin Creek Rd, Henderson, NC 27536
  • DPC Morrisville
    10950 Chapel Hill Rd, Morrisville, NC 27560
  • Durham Medical Center
    4220 N Roxboro St, Durham, NC 27704
    (huddle at 7:30 a.m.)
  • DPC Mebane
    1352 Mebane Oaks Rd, Mebane, NC 27302
    *shift is 8:30 a.m.-6 p.m.
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Role Overviews

There are clinical and non-clinical roles at each site. Roles can be performed by Duke-vetted volunteers, redeployed staff, dedicated staff or students depending on competencies that are needed.

Click the links below for more about each role.

Ensure patients are at the correct location for their appointment. Provide temperature check and ask symptom questions upon arrival.
Who can do this role?
Duke team members or affiliated volunteers/students who can stand for prolonged periods of time.

Ensure vaccines are drawn up as needed per guidelines. Reconstitutors will need to work closely with clinic leaders to ensure appropriate number of vaccines match vaccination scheduling.
Who can do this role?
Clinical Duke team members with appropriate competencies (RN preferred)

Vaccinate patients and document in CVMS and Maestro. Some clinics also have this role delivering education to patients as well.
Who can do this role?
Clinical Duke team members with competencies to give intramuscular injection (IM) injections. Team members must have an NCID set up prior to their first shift. Find instructions here.

Observe patients for any immediate reactions, alerting the charge nurse or provider onsite if concerns are identified.
Who can do this role?
Clinical or non-clinical Duke team members or affiliated volunteers/students

Review the content of the vaccine education sheets with patients.
Who can do this role?
Clinical Duke team members or affiliated volunteers/students. Non-clinical team members or affiliated volunteers/students can also fulfill this role with training.

Maintain flow of patients to different parts of the clinic including registration, vaccination, and observation areas.
Who can do this role?
Duke team members or affiliated volunteers/students who can stand for prolonged periods of time can fulfill this role.

 

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Vaccination Clinics Pay Practices for DUHS Team Members

Duke University Health System team members who are staffing vaccination clinics should follow these pay practices:

DUHS Bi weekly (non-exempt) Employees

  • Normal DUHS pay practices apply if you are working within your normal hours. Overtime also applies.
  • Clock in as you normally would using the appropriate COVID API Code:
Facility API Dept Description
1 1702 Karsh (DUH)
1 1702 Trent (DUH)
50 2696 Southern (DRH)
50 2696 Duke Regional
60 6104 DRAH VACCINE CLINIC
4 2693 DPC COVID VACCINE CLINIC

 

  • There is a separate sign-up process for Registrars via PRMO, COVID API Codes:
Facility API Dept Description
7 7318 KARSH (PRMO)
7 7319 DRAH (PRMO)
7 7320 Southern (PRMO)
7 7320 Duke Regional (PRMO)          

 

  • The COVID API Code should correspond with the vaccination clinic, not your home entity if you are coming from a different part of the health system
  • Add a note of role performed as you clock-in.
  • Let your direct manager know about any over and above shifts you are working at the clinics.
  • PDC staff should visit this link for guidance.

DUHS Monthly (exempt) Employees

  • Normal DUHS pay practices apply if you are working within your normal hours.
  • If you are working over and above your FTE (normal worked hours) in a clinical role (reconsitutor, vaccinator, provider coverage) or clinical/registration team lead role, you may be eligible for supplemental payments. Check with your home HR department if you are unsure.
  • Be sure to let the vaccination clinic lead and your direct manager know if you are working over and above your normal worked hours in a role that is eligible for supplemental payment.